CoRMSA: Terms of Reference for project administrator support system development (M & E)

CoRMSA: Terms of Reference for project administrator support system development (M & E)

1. Background information:

The Consortium for Refugees and Migrants in South Africa (CoRMSA) is a national network of organisations working with asylum seekers, refugees and international migrants. CoRMSA currently has 25 member organisations across the country. Our member organisations include legal practitioners, community based refugee and migrant led organisations, advice offices, academic institutions, social service providers amongst others. The CoRMSA model is such that through our members and partners, collectively we cover work at local, provincial, national, regional and global levels to ensure that the daily challenges faced by foreign nationals are addressed through policy and practices that fosters social cohesion. CoRMSA’s main objectives and mission is the promotion and protection of the human rights of all foreign nationals in ways that promote the well-being of all in South Africa and the region. CoRMSA has over fifteen years of experience working on migration engaging in policy advocacy and lobbying; coordination and network building; capacity building; rights awareness and information sharing.

CoRMSA in partnership with Kindernothilfe (KNH) German Government (BMZ) funded project will be implementing “Children in Migration and their communities are empowered to claim their human rights” project. This is 41 months’ project is targeting Children and Youth in Migration and their communities to see that they are empowered to be able to claim their human rights so that they can enjoy inclusive policies and have access to basic services. Part of this project is to develop and setting up project support and administrative system for CoRMSA for effective project implementation and documenting project deliverables and outcomes.

2. Objective of the project support and administrative system.  

The overall objective of the develop the Children in Migration project support system in line with the planned project programme of activities. This support system will be able to assist CoRMSA to monitor and evaluate project implementation phases.  To ensure effective implementation and follow –up, ongoing evaluation must be built into the implementation, based on predetermined project plan and progress for each learning initiative.

3. Expected Results and Deliverables

Linked and specifically for the project staff implementers (CoRMSA) shall be able to help CoRMSA to draw and utilise the developed project support system administration on the following information:

• Project programme support system administration is developed to capture and assist CoRMSA on the following:
• Monitoring and Evaluation framework and its characteristics for the project
• Project M&E to include aims and objectives of the programme, methodologies to use to obtain the data, the planned interventions to be implemented, the critical assumptions underlying the intervention and the anticipated critical hindrances that might have an effect on the project etc.
• Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.

4. Execution method.

In accordance with KNH and CoRMSA policies, consultant will have required to develop the said project support administrative system in consultation with CoRMSA staff members. The consultant thereof, will have to design an online (soft copy) monitoring and evaluation tools and forms for the project. Also to include Project, Resource, Financial, Quality, Risk and Reporting plans for CoRMSA to use during the project implementation phase.

5. The Prospective Applicant

Prospective applicant could be one person or a team of two-person maximum:

• Bachelor’s degree in Health Social sciences, Statistics or related courses is desired.
•  M&E Training from a recognised institution is mandatory.
• Professional training in Project Management will be an added advantage
• At least 4 years’ relevant experience in specific M&E related work experience in the NGO field.
• Ability to analyze and utilize program development gaps to designing project
• Familiarity with principals and contemporary approaches to M&E using both quantitative and qualitative methods.
• Experience in strategic planning and performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E and performance monitoring plans.
• Knowledge of the major evaluation methodologies (e.g. qualitative, quantitative, mixed-method, and impact) and data collection and analysis methodologies.
• Have a valid Identity document or permit

6. Proposal and contract

Proposals should include only following documents:

• a general outline and ideas for the development of monitoring and evaluation system development and its packaging.
• examples of previous M&E project developed.
• Current Curriculum Vitae
• Certified copy of identity document/permit, dispensation.
• Detailed budget (traveling and accommodation logistics) will be organised by CORMSA). The contract will be based on the agreed scope, work plan and the agreed budget for the study.

Please send the proposals by the 28 February 2019 

CoRMSA Contact person:
Ms. Gloria Makxeta
Email: info@cormsa.org.za
Tel: 011 403 7560
Fax: 011 403 7559